Mail merge in Gmail with Excel through this comprehensive guide. Follow these easy steps and streamline your email communication.
Mail Merge in Gmail with Excel: A Step-by-Step Guide
Email communication is an essential aspect of business correspondence. Sending personalized emails can significantly improve your communication with clients, partners, and stakeholders. However, manually composing and sending individual emails can be time-consuming and tedious. Mail merge is an efficient solution to streamline your email communication process. In this guide, we will show you how to perform mail merge in Gmail with Excel.
Why use Mail Merge in Gmail with Excel?
Using mail merge in Gmail with Excel allows you to send personalized emails to multiple recipients with just a few clicks. It saves time, improves efficiency, and eliminates errors that can arise from manually composing emails. Moreover, it enables you to track the response rate, which can help you gauge the effectiveness of your email campaigns.
Steps to perform Mail Merge in Gmail with Excel
Follow these simple steps to perform mail merge in Gmail with Excel:
Step 1: Create a new Google Sheet
Open Google Sheets and create a new spreadsheet. In the first row, add the column headers such as Name, Email, Subject, and Message.
Step 2: Enter the recipient’s information
Enter the recipient information in the corresponding columns. Ensure that the email addresses are accurate, and the subject and message fields are personalized.
Step 3: Install the Yet Another Mail Merge (YAMM) add-on
Install the Yet Another Mail Merge (YAMM) add-on from the Google Workspace Marketplace. YAMM is a free and reliable mail merge tool that integrates with Gmail and Google Sheets.
Step 4: Connect YAMM to Gmail and Google Sheets
Open a new Google Sheet and click on the “Add-ons” menu. Select “Yet Another Mail Merge” and click on “Start Mail Merge.” YAMM will ask for permission to access your Gmail account and Google Sheets.
Step 5: Compose the email template
Compose the email template in the Gmail window that appears. You can customize the email body and subject line using the recipient’s information from the Google Sheets by using placeholders. For example, <<Name>> for the recipient’s name.
Step 6: Preview and send the emails
Preview the emails to ensure that they are accurate and personalized. Then, click on the “Send Emails” button to send the emails to all recipients in the Google Sheet.
Conclusion
Mail merge in Gmail with Excel is an effective way to streamline your email communication process. By following these easy steps, you can send personalized emails to multiple recipients and improve your communication with clients, partners, and stakeholders. Remember to use a reliable mail merge tool like Yet Another Mail Merge (YAMM) for a seamless experience.