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Do you know How to create a drop-down list?
-In a new worksheet, type the entries you want to appear in your drop-down list. Ideally, you’ll have your list of items in an Excel table. If you don’t, then you can quickly convert your list to a table by selecting any cell in the range, and pressing Ctrl+T
Select the cell in the worksheet where you want the drop-down list.
Go to the Data tab on the Ribbon, then Data Validation.
On the Settings tab, in the Allow box, click List.
Click in the Source box, then select your list range. We put ours on a sheet called Cities, in range A2:A9. Note that we left out the header row because we don’t want that to be a selection option:
If it’s OK for people to leave the cell empty, check the Ignore blank box.
Check the In-cell dropdown box.
If you want a message to pop up when the cell is clicked, check the Show input message when the cell is selected box, and type a title and message in the boxes (up to 225 characters). If you don’t want a message to show up, clear the check box.
Click the Error Alert tab
If you want a message to pop up when someone enters something that’s not in your list, check the Show error alert after invalid data is entered in the box, pick an option from the Style box, and type a title and message. If you don’t want a message to show up, clear the check box.
Not sure which option to pick in the Style box?
To show a message that doesn’t stop people from entering data that isn’t in the drop-down list, click Information or Warning. Information will show a message with this icon Message shows Information icon but doesn’t stop people from choosing from the drop-down list and Warning will show a message with this icon Message shows Warning icon but doesn’t stop people from choosing from the drop-down list.
To stop people from entering data that isn’t in the drop-down list, click Stop.
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